Project Renewals

This guideline has been developed to guide applicants on completing Project Renewal Forms. 

Submission Timelines

Full Board Review: the Project Renewal Form should be submitted in Harmony prior to the submission deadline of the month prior to expiry (e.g., if the project expires in April 2026, it should be submitted prior to the submission deadline for March 2026).

Delgated Review: the Project Renewal Form must be submitted in Harmony six (6) to eight (8) weeks prior to the project expiry date to allow for screening and return for corrections.

1. Total pre-screened: the total number of individuals reviewed for potential eligibility.  They have not yet been consented or enrolled (or failed screening).

2. Total screened for eligibility: the total number of individuals who consented to participate and are screened for eligibility, but have not yet been enrolled. This number is entered on the renewal form.  The total screened must add up to the total failed screening plus the total enrolled.

3. Total failed screening: the total number of individuals who consented to participate but were deemed ineligible.  This number is entered on the renewal form.

4. Total enrolled: the total number of individuals who consented, were deemed eligible, and were enrolled.  This number is entered on the renewal form.  The total enrolled must add up to the total currently participating plus the total completed plus the total discontinued prior to completion.

4a. Control: an individual without the specific disease, condition, or risk factors being studied. The total number of controls enrolled and currently partiipating should be entered on the renewal form.

4b. Minor:  in Manitoba, a minor is defined as any person under the age of 18. The total number of minors enrolled and currently partiicipating should be entered on the renewal form.

5. Total currently participating: the total number of individuals who were enrolled and are currently participating.  This number is entered on the renewal form

6. Total completed: the total number of individuals who enrolled and have completed participation. This number is entered on the renewal form.

7. Total discontinued: the total number of individuals who enrolled but discontinued before completion. This number is entered on the renewal form.